Standard Operating Procedure: Accounting Management SOP

1.0 Purpose

This SOP defines the financial governance, invoicing, and tax compliance procedures for HWB Cleaning Services LLC, ensuring fiscal integrity and alignment with ISO 9001 operational standards.

2.0 Scope

Applies to all financial transactions, including accounts receivable (AR), accounts payable (AP), and payroll processing.

3.0 Universal Mandates (2026 Baseline)

1. Guidance First: If a financial discrepancy or missing file is found, ASK the CEO before searching.
2. Tier 6 Telemetry: Every major fiscal decision must be logged to the SigmaInteractionLog.
3. Physical Truth: Reference absolute server paths for all accounting exports.

4.0 Prerequisites

• Access to QuickBooks/Accounting software.
• Verified empirical data from the quote_app for invoicing.
• HWB-ACC-002 Accounts Receivable SOP
• HWB-ACC-003 Accounts Payable SOP

5.0 Procedure

1. Accounts Receivable: Manage client invoicing and collections per HWB-ACC-002.
2. Accounts Payable: Manage vendor obligations and payments per HWB-ACC-003.
3. Audit Readiness: Maintain all financial records for a minimum of 7 years in compliance with federal regulations.

5.1 [Process Flow Chart]

6.0 Verification (Zero-Defect Check)

• Monthly bank reconciliation reports verified by CEO.
• Annual financial audits by the Managing Director.
• Zero variance between Lead records and Invoices.

7.0 Notes and Cautions

8.0 Revision History