| Document Control | |
|---|---|
| Document Title | Monthly Institutional Cost Audit |
| Document ID | HWB-ACC-AUD-2026-03 |
| Version | 2.0.0 |
| Status | APPROVED |
| Author | George (Systems Architect) |
| Approved By | Humberto Dominguez, CEO |
| Date | 09/21/2026 |
| ISO 9001 Clause | 9.1.1 (Monitoring & Measurement) |
Standard Operating Procedure: Monthly Institutional Cost Audit
1.0 Purpose
To provide a structured review of monthly corporate expenditures, focusing on cloud infrastructure, AI tokens, and administrative recaptures. This ensures fiscal discipline and ISO 9001 alignment.
2.0 Scope
Applies to all HWB operational costs, specifically Azure consumption and SaaS subscriptions.
3.0 Universal Mandates (2026 Baseline)
- Guidance First: If a transaction record is missing, ASK the CEO before troubleshooting.
- Tier 6 Telemetry: Every audit finalization must be logged.
- Physical Truth: Reference absolute server paths for all audit receipts.
4.0 Monthly Summary (March 2026 Baseline)
- Total Actual Spend: $0.00 (Due to Azure Credits).
- Projected Burn (April): $307.00.
- Recaptured Value: 12% increase in administrative efficiency via automated SOP indexing.
5.0 Verification (Zero-Defect Check)
- MTD spend matches bank statements.
- Zero variance between "Active Subscriptions" and "Approved Budget."
6.0 Notes and Cautions
NoteUse "Everyday Words" when reporting variances to non-technical managers.
CautionCheck credit balances weekly to avoid overage spikes.
7.0 Revision History
| Version | Date | Author | Change Description |
|---|---|---|---|
| 2.0.0 | 05/21/2026 | George | TOTAL MODERNIZATION. Added 2026 Baseline mandates. |
| 1.0 | 2026-03-20 | Maria | Initial Release. |