| Document Control |
|
| Document Title |
Project Communication Plan (Status & Results) |
| Document ID |
HWB-QMS-7.4-PLAN-001 |
| Version |
2.0.0 |
| Status |
APPROVED |
| Author |
George (Systems Architect) |
| Date |
09/21/2026 |
Project Communication Plan
1.0 Purpose
To define the standardized framework for communicating project status, technical results, and strategic milestones to the appropriate levels of the organization, ensuring transparency, accountability, and Information Fidelity.
2.0 Communication Matrix
| Meeting / Report |
Frequency |
Method |
Audience |
Content Focus |
| Daily Activity Report |
Daily |
Obsidian Calendar |
CEO / Operations |
Technical tasks, project status, and mind map sync. |
| SIPOC Monitor |
Daily |
Markdown Document |
Operations |
Process integrity and input/output validation. |
| Marketing Pulse |
10 Min (Sync) |
Automated Web Update |
Public / Sales |
Fresh industry news and lead enrichment. |
| Executive Dashboard |
Weekly |
/admin/dashboard |
CEO / Management |
KPOV/KPIV trends, COPQ/CODND analysis. |
| Lead Audit Report |
On-Demand |
Pandas CSV/Table |
Sales Team |
Verified asset accuracy and "Ready-to-Call" status. |
| QMS Management Review |
Quarterly |
Formal Session |
Leadership Team |
ISO 9001 compliance and audit map verification. |
3.0 Reporting Channels
- Tactical (The Gemba): Obsidian Daily Notes and Local CSV Logs.
- Operational: Flask Admin Dashboard (
/admin/dashboard).
- External: LinkedIn "Corporate Cargo Cult" Series.
4.0 Escalation Protocol (COPQ Management)
If a critical defect is identified (e.g., website downtime, 404 links, or data integrity failure):
1. Immediate: Log in the ai_correction_log.md.
2. Notification: Automated alert to the CEO during the next Daily Report.
3. Resolution: Execution of a Corrective Action Request (CAR) via HWB-QMS-FORM-005.
5.0 Revision History
| Version |
Date |
Author |
Description |
| 1.0 |
2026-02-21 |
Gemini |
Initial Project Communication Plan Release. |
| 2.0.0 |
09/21/2026 |
George (Systems Architect) |
Modernized and upgraded to post-May 1st, 2026 baseline. Standardized under HWB-QMS-1.0 v2.0 (Everyday Words) and approved by Humberto Dominguez, CEO. |
