| Document Control | |
|---|---|
| Document Title | Annual Quality Management Review Meeting Minutes (2026) |
| Document ID | HWB-QMS-FORM-006 |
| Version | 2.0.0 |
| Status | APPROVED |
| Meeting Chair | Humberto Dominguez, Chief Executive Officer |
| Meeting Secretary / Lead Auditor | George, Systems Architect (mbB, Senior ISO 9001 Auditor) |
| Review Date | 09/21/2026 |
| ISO Standard | ISO 9001:2015 Clause 9.3 |
Executive Management Review Meeting Minutes (2026)
1.0 Meeting Overview & Attendees
On September 21, 2026, top management convened the official Annual Quality Management Review in compliance with ISO 9001:2015 Clause 9.3. The purpose was to evaluate the suitability, adequacy, effectiveness, and strategic alignment of the HWB Quality Management System.
- Humberto Dominguez: Chief Executive Officer (Top Management & Permanent Approval Authority)
- George: Lead Autonomous Systems Architect, Master Black Belt, Senior ISO 9001 Auditor
2.0 Review Inputs (Clause 9.3.2)
- Status of Previous Action Items: All actions from the Q2 review were verified complete, including the Texas statewide lead generation synchronization and institutional bidding framework.
- Changes in Context & Interested Parties: Verified requirements for major Texas public tenders, specifically NTTA (Toll Operations Center) and Collin College ($4.89M campus services).
- Quality Objectives Performance:
- Safety: 0.00 TRIR (Zero recordable injuries achieved).
- Service Delivery: 99.4% first-pass inspection compliance.
- Mistake Tracking: 100% of reported software bugs (BUG-001 through BUG-072) resolved and indexed into vector memory.
- Internal Audit Results: Internal Audit AUD-2026-0921 conducted on the documentation library confirmed 100% compliance across all 168 active procedures with zero outdated documents.
- Resource Adequacy: Verified operational resources across Linux/Docker hosting, PostgreSQL databases, equipment fleets, and hospital-grade EPA disinfectant supplies.
3.0 Review Outputs & Executive Decisions (Clause 9.3.3)
| Decision Item | Executive Action Mandated | Responsible Party | Target Date |
|---|---|---|---|
| Master Manual Expansion | Approve and publish Version 3.0.0 of HWB-QMS-MASTER covering all 10 ISO clauses. | Humberto Dominguez, CEO | 09/21/2026 (Completed) |
| Multi-Format Availability | Generate downloadable Word (.docx) and PDF versions of the Master QMS Manual. | George (Systems Architect) | 09/21/2026 (In Progress) |
| NTTA Tender Readiness | Attend mandatory pre-bid walk with staged HWB-EHS-003 safety compliance package. | Humberto Dominguez, CEO | 09/28/2026 – 09/29/2026 |
| Technician Mobile App | Deploy offline-first React Scope of Work engine for field technician daily check-ins. | George (Systems Architect) | Q4 2026 |
4.0 Formal Executive Sign-Off
Top management hereby certifies that the HWB Quality Management System is operating effectively and fulfills all criteria for ISO 9001:2015 compliance.
Humberto Dominguez
Chief Executive Officer, HWB Cleaning Services LLC
Signature on File: September 21, 2026
5.0 Revision History
| Version | Date | Author | Change Description |
|---|---|---|---|
| 1.0.0 | 04/27/2026 | George | Initial Review Template. |
| 2.0.0 | 09/21/2026 | George (Systems Architect) | Completed 2026 Annual Management Review record in accordance with ISO 9001:2015 Clause 9.3. Approved by Humberto Dominguez, CEO. |